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V-Cube recognizes the importance of the personal information it has obtained and has established a system for the protection of such information. They include information on users of V-CUBE (hereinafter referred to as “this service”), a visual communication service provided by V-Cube, shareholders of V-Cube, people who enquired about V-Cube or applied for a job with V-Cube and current employees of V-Cube (hereinafter collectively known as “our customers”). We shall explain the way we manage personal information in this personal information protection policy.
In applying for the use of this service, V-Cube requires a minimum amount of personal information from the customers necessary for the delivery of this service. Information includes the applicant’s name, telephone number, email address and credit card number (*) which customer can fill in by using the application form, send via email or through the form (hereinafter referred to as “input form”), on V-Cube’s website.
In the event whereby V-Cube receives enquiries about the company or applications for jobs within the company, V-Cube shall obtain the minimum amount of personal information required for responding to enquiries or consideration of the applicants such as name, telephone number and email address, from the input form, email or other recruitment documents. V-Cube shall not use the personal information for any purposes other than that stipulated in Clause 2.
※Customer’s credit card number is obtained only when customers have opted for payment by credit card.
The input form contains a standard SSL encryption used in the industry to protect data transmission. V-Cube shall implement reasonable and appropriate safety measures to protect personal information against losses, defamation, damage, revision, leakage or divergence to an external party as well as implement continual improvement measures.
V-Cube shall, within the scope that is required for delivery of the intended purposes of use, consign to an external party the management of personal information. However during the consignment, V-Cube shall select a subcontractor that is evaluated to be capable of managing personal information appropriately. Furthermore, V-Cube shall provide customers’ personal information to the subcontractor only when it is required for delivery of the intended purposes of use and bound the subcontractor to a contract that dictates the appropriate management of personal information. V-Cube shall also conduct regular evaluations of the performance of the subcontractor.
In the event that the customer request for disclosure or revision (revision, addition, or deletion) of personal information and termination (termination of use or delivery or deletion) of its use, V-Cube shall verify with the requester appropriately and effect the change promptly. However, if the revision is made to address an error in the personal information held by V-Cube, or if the termination of use will violate the contents of agreement or disclosure, separate requests can be submitted. For procedures on how to submit a request, please refer to “Procedures on disclosure, revision and termination of usage matters”
V-Cube shall, as a company that handles important person information, adhere to the guideline, policy and other applicable laws created by the administrative agencies in accordance to personal information protection laws and other related laws.
V-Cube shall use the personal information appropriately and continually review and enhance the personal information protection management system in order to make it fool-proof.
V-Cube shall promptly attend to enquiries or complaints with regards to personal information management. Enquires and complaints on personal information management should be directed to the following.
Person in charge of personal information protection and management
Nakameguro GT Tower 20F, 2-1-1 Kamimeguro, Meguro-ku, Tokyo, 153-0051, Japan
December 28, 2011